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Apostille Attestation for Japan

Definition of Attestation in Simple words:

Attestation is the process of authenticating a document, providing evidence to foreign countries that the document has been verified by authorities. There are three main authorities involved in the apostille attestation for Japan: the Notary, SDM/State, and the Ministry of External Affairs.

When a  certificate is attested, it informs other countries that all the important details such as name, marks, year of completion, and other relevant information are accurate if it is a degree certificate. Attestation gives legal validity to a document, making it acceptable for use in a foreign country.

4 Simple steps to get MEA Apostille on your Documents 

  1. Register on Apostille Portal 
  2. Collect all  Documents you want to Apostille 
  3. Submit the Original / Photocopies of documents
  4. Receive Documents with Apostille Directly to your home

Why is certificate attestation necessary?​

Certificate attestation is required for various reasons, including:

  • Applying for higher studies.
  • Applying for a permanent resident visa.
  • Applying for a business visa.
  • Applying for a work visa.

Is apostille Attestation for Japan a simple process or does it require expertise?​

Certificate attestation requires expertise due to the involvement of multiple authorities. These authorities carefully examine the documents, making it crucial for the details to be accurate. The complete apostille procedure for attesting a certificate involves the following steps:

Notary Attestation: The initial step involves having the certificate checked by a notary. Once the documents are verified, the notary places a stamp and signature to attest to the certificate.

State/SDM Attestation: The certificate is further attested by either the SDM or the State authority. Both authorities meticulously verify the details before attesting the documents.

The main difference between the attestation by the State and SDM is the time required to complete the process. State attestation typically takes three to four weeks due to a higher number of applications, while SDM attestation is completed within three to five days.

It is advisable to opt for SDM attestation whenever possible unless the country specifically requires State attestation.

Ministry of External Affairs: The next step is presenting the documents to the Ministry of External Affairs, a crucial attestation stage. The documents undergo a thorough examination, ensuring the accuracy of all information. Upon verification, the Ministry of External Affairs attests to the documents by affixing an apostille stamp on the backside of the certificate. The stamp certifies the document’s authenticity and legality, with a unique number for further verification by the foreign country.

Embassy Attestation: This final step is necessary for countries that are not part of the Hague Convention. The documents are presented to the respective embassy for attestation. After verifying the details and ensuring their accuracy, the embassy places a signature and stamp on the documents.

What are the reasons that make an apostille attestation for Japan important?​

The reasons that make an apostille attestation important are as follows:

  • Essential for Hague Nations: For countries that are members of the Hague Convention, it is necessary to obtain an apostille stamp. India is also a member, and the Ministry of External Affairs places a stamp and seal on the documents, making them valid and recognized in these countries.
  • Fast Process: Getting an apostille stamp on your documents makes the entire process faster. When a foreign country sees the apostille certificate, they can trust that the document is genuine and does not require further verification. This saves time and reduces administrative burdens.
  • Legalization of Documents: Documents that are signed and stamped by the Ministry of External Affairs are considered lawful and valid in other countries. The apostille ensures that the documents have been attested by the appropriate legal authorities, making them reliable and authentic.
  • Verification of Accuracy: The apostille stamp helps the foreign country know that the provided details are accurate and trustworthy. It eliminates the need for extensive verification through calls, emails, and messages, as the apostille certificate serves as proof of authenticity.
  • Global Acceptance: An apostille certificate is recognized and accepted in multiple countries. It provides assurance to foreign governments, organizations, and individuals that the documents meet international standards and can be relied upon.

Taking apostille services ensures that your documents are properly authenticated and accepted internationally, saving you time and hassle when dealing with foreign authorities.

Can I personally get my certificate attested?​

Before 2012, it was possible for individuals to personally get their documents attested. However, since then, the process requires hiring an apostille service provider to handle the attestation on your behalf. This change was made to manage the high rush and streamline the attestation process. So, contact a trustworthy apostille service provider for better and quick results.

What documents are required for degree certificate attestation?​

The following documents are required to attest a certificate:

Major Documents:

  • Original Degree Certificate

Supporting Documents:

  • Photocopy of the passport
  • Photocopy of the Aadhar Card
  • Photocopy of the License

Is there a validity period for attested certificates?​

Attested documents are generally valid for a period of six months. However, some countries may accept attested certificates that are older than six months or even a year. The validity of documents can be determined by the agency analyzing the specific documents.

What are the charges that a person needs to pay to get the Apostille Attestation for Japan?​

There are some charges that a person is supposed to pay for the apostille attestation for Japan. However, it varies with the number of documents. But, let’s see what all is to be paid for apostille documents:

  • Apostille Service Fees: The service provider you choose will have their own charges for handling the attestation process. These fees can vary based on the level of service, processing time, and additional services provided.
  • Government Authority Fees: The attestation process typically involves various government authorities, such as the State Education Department, the Ministry of External Affairs, and the embassy of the target country. Each of these authorities may have their own fees for the attestation process.
  • Courier Charges: If you are using a courier service to send and receive your documents during the attestation process, there will be courier charges involved. These charges can vary based on the weight, size, and destination of the package. 

So, register for Apostille to know more about the charges, time frame, and the apostille procedure.

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