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Apostille For Poland

Obtaining an apostille for Poland means your documents and certificates can be easily recognized and accepted in Poland. An apostille is an international certification that streamlines the process of verifying the authenticity and legality of Documents, ensuring their credibility and compliance with Poland government regulations.

Want To Visit Poland? Here’s Why You Need An Apostille For Poland

When applying for various visas such as work visa or student visa, you need an apostille on your documents. An apostille for Poland helps prove your document’s legal validity and meet visa application requirements. Below we have listed the reasons for getting an apostille for Poland: 

For Work or Student Visa – If you are planning to get employment or study in Poland’s university or school then you need an apostille on these documents – 

For Dependent Visa – In case you want to live with your parents or family in Poland. For a dependent visa, you need an apostillation on these documents – 

For Commercial Visa  – To conduct any business transactions, end an LLC partnership, open/expand a company, or facilitate international trade in Poland, you require an apostille on the following documents –

  • GST certificate
  • AOA (Article of Association)
  • MOU (Memorandum of Understanding)
  • Registration Certificate
  • Board Resolution
  • Power of Attorney
  • Packing list
  • Certificate of Origin
  • Commercial Invoice

4 Simple steps to get MEA Apostille on your Documents 

  1. Register on Apostille Portal 
  2. Collect all  Documents you want to Apostille 
  3. Submit the Original / Photocopies of documents
  4. Receive Documents with Apostille Directly to your home

Do you need to get Poland Embassy Attestation?

No, Poland Embassy attestation is not required as Poland is a part of the Hague Convention. An apostille from MEA India is enough to legalize your documents in Poland for employment, education, or residency. 

What Are The Documents Checklist For Getting An Apostille For Poland

To ensure a smooth and hassle-free apostille attestation process you need to have the following checklists:

Original Documents – If you want an apostille then you need to have original documents.

Correct Information – Ensure your document’s information is correct and complete. Also, check that your document does not contain any blank pages. If there are any blank pages or portions then mark a cross over that page/portion 

Clean Documents – Documents should not contain any marks or stains. Every detail of your document must be readable. 

Passport – An Indian passport is essential to get an apostille for Poland

Process For Getting An Apostille Stamp Poland For Personal Documents

An apostille is essential if you need to validate the authenticity of your personal documents. Apostille for personal documents includes 4 steps:

  • Local Verification 
  • Notary Attestation
  • State/SDM Attestation 
  • MEA Attestation 

Local Verification – At first, your personal documents such as birth certificate, marriage certificate, or degree certificate undergo local verification. Review and authentication are done by the authorities which provided you with the documents. For Instance – 

  • Educational documents including a bonafide certificate or degree certificate are reviewed and verified by the University/Institution. 
  • Experience Certificate is reviewed and verified by the Corporation or Company you worked for
  • PCC (Police Clearance Certificate) is reviewed and verified by the Passport Office or Local Police Station
  • The divorce Decree Certificate is reviewed and verified by the registrar of the district court

Notary Attestation – Following local verification, your documents are submitted to the Notary for further attestation. Officials at Notary Public Office check your documents for errors or missing information, and if no mistakes are found, then a Notary stamp/certificate is issued.

SDM/State Attestation –  Two primary attestation methods for obtaining an Apostille for Poland are State Attestation and SDM (Sub Divisional Magistrate) Attestation. Below both attestation methods are explained in detail:

State Attestation – The secretariat of the district checks and authenticates your documents. If everything is correct then a stamp/signature is placed on the documents that were issued by the state body. Due to the involvement of multiple government bodies, state attestation is considered a lengthy and costly process. To get an apostille through state attestation it takes more than 30 working days. 

SDM Attestation – A quicker and more cost-effective alternative to get an apostille for Poland is SDM (Sub Divisional Magistrate) attestation. In SDM attestation, the documents are submitted to SDM for verification. SDM attestation is the preferable choice compared to State attestation as it is significantly faster and less expensive. The process time of getting an apostille for Poland is just 3-4 days.  If you are traveling to Poland or any other country that is a member of the Hague Nations, then SDM attestation is a better option. 

MEA Attestation – After the above-mentioned verifications, your personal documents are submitted to the Ministry of External Affairs. The MEA India affixes a square-shaped stamp known as an apostille on the back of your documents. 

It’s always better to talk to your Apostille helpline, they will guide you on which process you need.

Process For Getting An Apostille Stamp Poland For Commercial Documents

The process for getting an apostille Poland embassy for commercial documents involves 3 steps: 

  • Local Verification 
  • Global Chamber Of Commerce 
  • Ministry of External Affairs

Global Chamber of Commerce – After local verification, your documents are reviewed and authenticated by the Global Chamber of Commerce. The Global Chamber of Commerce ensures that the information provided in the commercial documents is aligned with Indian rules and regulations. 

MEA attestation – In this last stage, the Ministry of External Affairs issues an apostille for Poland, making your commercial documents acceptable in Poland. With an apostille, you will be able to conduct any business-related activities smoothly. 

How To Get An Apostille From MEA For Poland?

Getting an apostille Poland embassy is crucial as it ensures international recognition and authenticity of your personal or commercial documents. To get an apostille for Poand you need to follow these steps:

  • Fill in the Apostille Registration Form 
  • Provide your personal or commercial document submission 
  • As per your requirements, choose the appropriate Apostille type (State attestation or SDM attestation) for your document.
  • Make an online payment 
  • Receive your documents, with an apostille for Poland, at your doorsteps

The apostille attestation process depends on the country and the type of documents. Hence, it is important to consult/talk to your apostille service provider. 

We at the apostille services keep you updated with ever-changing guideline regulations in the process. Our experienced professionals prioritize clear and concise communication, offering immediate assistance to you. So planning to get an apostille for your international trip then register with apostille service now.

Register for Online MEA Apostille

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Frequently asked questions

Apostille Attestation is Legalization of your documents from Ministry of External Affairs in India. Apostille can be given for the documents issued in India by any authority or issued by any Indian authorities outside the country like Embassy / Consulate. Apostille from MEA can be used in any particular country apart from India.

Check out this article  more details on what is apostille .

Apostille and Attestation are similar words. But Apostille will be given from the Ministry of External Affairs in India. Attestation has a broader meaning. Attestation from MEA is called Apostille. Attestation can be given by State Government or Embassy.

For Educational documents attestation from state government is called HRD attestation.

For Non Educational documents such as Birth Certificate, Marriage Certificate, Affidavits state attestation is called home department attestation.

Attestation for any documents from Indian Embassy is called Embassy Attestation.

Read here for further details on how to get apostille.

Ministry of External Affairs Attestation ( Apostille ) can be done in 2 ways.

  1. State Authentication / Attestation,
  2. Sub Divisional Magistrate ( SDM ) Attestation / Authentication.

State Attestation Process takes longer time compared to SDM attestation. It’s better to do SDM Apostille since it is fast.

If you are travelling to Italy or Austria, then state attestation is required. For all the other Hague nations SDM Apostille is enough, legal, valid and accepted.

Procedure to get Apostille on your Documents:

  • Register for Apostille
  • Submit the documents with us.
  • Pay for the Apostille
  • Receive documents after Apostille to your Address.