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What is Legalization?

Legalization is a process of verifying one country’s document for authenticity, Originality and correctness for another country. Any document which is being used outside its issuing country must go through a process of legalization, without which the documents will not be accepted in foreign countries.

The Legalization process ensures that the documents are genuine and prevents fraudulent documents being used for internal transactions.

4 Simple steps to get MEA Apostille on your Documents 

  1. Register on Apostille Portal 
  2. Collect all  Documents you want to Apostille 
  3. Submit the Original / Photocopies of documents
  4. Receive Documents with Apostille Directly to your home

Now that we know that legalization is process verification for foreign countries, there are 2 types of countries when it comes to Legalization process 

  1. Hague Nations
  2. Non – Hague Nations 

 

Hague Nations 

Hague Nations are those nations which have signed the Hague Convention of 1961. This agreement involves various topics such as legalization, Child protection rules etc All countries which have signed this agreement will follow rules of the Hague. 

 

Here is the list of Hague countries that have signed Hague convention of 1961

 

For countries which are part of Hague convention Legalization process is very easy and faster compared to Non – Hague countries 

Legalization process for Hague countries is known as Hague Apostille.

Legalization Process for Non – Hague countries is known as Embassy Attestation

Hague Apostille Process

Anyone who is travelling to a foreign country which is in the list of hague nations must get Hague Apostille for their documents, the documents you must obtain apostille depends on your purpose to get apostille.

Majorly apostille is required in following cases 

  1. Visa Application ( Work Student etc )
  2. Naturalization / Citizenship application 
  3. OCI Application
  4. GKS Scholarship 
  5. CAF ( Caisses d’allocations familiales )
  6. Commercial purposes 
  7. Power of Attorney ( Transferring power to someone in foreign )
  8. Marrying in foreign country ( Single status certificate )

In India Apostille for all the documents issued in India is provided by Ministry of External Affairs hence it is called as MEA Apostille in India. 

The steps that are needed to perform for the apostille for  documents are mentioned below:

Local Verification: Submitted documents will be verified by the local authority who issued the documents in the first place. Example birth certificate will be verified by the registrar of birth and death

Notary Attestation: This is the first step of the attestation process. Here the document is shown at the notary where all the information is verified. After completion of the verification process, the document is successfully stamped and signed by the notary.

State/Sub Divisional Magistrate: In this, the document is either sent to Sub Divisional Magistrate or to the State attestation. In the case of the State, the document is verified by the Secretariat of the district.

Ministry of External Affairs: After the successful completion of the SDM or State attestation. The certificate is sent to the Ministry of External Affairs for attestation. In this, the information is checked carefully. Further, the document is signed and stamped by the MEA once the information is considered accurate. This step tells the foreign country that all the information that is written on the certificate is genuine and correct.

If you are travelling to countries other than the Hague county you must obtain Embassy attestation from the travelling countries embassy in India. Countries such as UAE, Qatar etc are not part of Hague nation if you are travelling to these countries you must get embassy attestation 

Embassy Attestation: This is the last step and is only for the countries that are not a part of the Hague nation. In Embassy attestation, a fee is charged that depends on the country where you are travelling. The embassy checks the single status certificate and all other certificates that are attached to it and are sealed and stamped while considering it legal and valid.

What documents are required to get an apostille Attestation ?

The Ministry of external affairs (MEA) only accepts original documents to put apostille.
We need Your original or online verified document.

In addition to that we need Passport photocopy of the person  on whose name the document was issued. Only the front and back pages of the passport are needed.

Validity of Hague Apostille

As per the Hague apostille is concerned as long as the document is valid the apostille must be valid since all the verifications have been done to it. However some countries or institutions to whom you are submitting the documents with apostille have some specific requirements regarding the apostille. Generally countries accept apostille done within a Year, it’s better to check with the institution to whom you are submitting before going for apostille.

Steps Involved in Getting Hague Apostille Attestation / Embassy Attestation in India

Registering online for apostille
– Sending the documents for office/visiting our office to deposit the document
– Get emails regarding the apostille status
– Receive/collect the documents after Apostille

Register for Online MEA Apostille

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